The IRS is going on vacation with you. From 2025 all invoices will be automatically sent to the office

A breakthrough in the digitalisation of fiscal control is coming. From 1 January 2025, any invoice issued for the tourist service – from repair of the car to overnight stay in the guest home – will automatically be sent to the National e-Faktur System. This is the end of anonymous vacation expenses and a fresh era of transparency for the fiscal.

Mandatory KSeF – what does it mean?

From 1 January 2025 Poland will become effective mandatory National e-Faktur strategy (KSeF) – the central platform of the Ministry of Finance to service issuing, receiving and storing invoices in structured form.

This means that:

• any invoice issued by the entrepreneur must pass through KSeF,
• invoice data is sent directly to the taxation office,
• it is not possible to “pass the system” by hand issuing a paper invoice or PDF outside the system.

The strategy will include all industriesbut especially a large change will feel seasonal serviceshow tourism, catering, repair and rentalwhere so far cash and offline invoices have been standard.

Vacation without cash or privacy?

KSeF hits Last bastions of cash turnover. In practice, this means that:

• receipt from the guesthouse, private flat or camp will should be exhibited in KSeF,
• invoice for repairing the car in a tiny vacation workshop – also,
• bookings and payments will become a taxation risk.

It forces tiny entrepreneurs to control to full digitisation and integration into the IRS system, which means additional costs, but besides full transparency.

Who's it about?

New rules will include all active VAT taxable persons, meaning:

• guesthouses, hotels, vacation homes,
• bicycle rental, kayaking, car rental,
• vehicle mechanics plants, air conditioning services,
• catering, foodtrudic,
• tour operators, tour guides,
• farm-based farms engaged in economical activities.

Although any of these companies already issue electronic invoices, KSeF forces complete automation and integration into the state system, and this means that there is no anticipation of missing a transaction.

Why does the taxation go on vacation?

The Ministry of Finance explains the changes with the aim of:

• seals of the taxation system,
• fight against the grey zone, especially in tourism and seasonal services,
• automatic control and acceleration of data analysis,
• Increase in VAT revenue.

From a fiscal perspective, all 100 PLN of undocumented service is simply a budgetary loss. The KSeF strategy is to destruct these gaps.

What does that mean for tourists?

From the position of the vacation client the change may be Unnoticeable – until. due to the fact that although the formal work concerns entrepreneurs, its effects are:

• increased force on electronic payments,
• cancellation of cash transactions without a trace,
• limiting the anticipation of negotiation of the ‘no invoice’ price,
• more frequently asked questions about the buyer’s data for the invoice.

If individual hoped to fix the car at Mr. Kazka's and leave no trace of it in the strategy – This will be impossible from 2025 if Kazek is legally active.

What are the consequences for entrepreneurs?

For companies, this means:

• need to implement KSeF-compatible software,
• having an active account in the Ministry of Finance system,
• no anticipation to issue offline invoices,
• the request for fast digitisation of paper circulation, especially at tiny service points.

Failure to comply with the fresh government will affect administrative penalties and the hazard of questioning taxation settlements.

Experts: Revolution besides fast?

Some experts indicate that 1 January 2025 may be besides ambitious, especially for micro-entrepreneurs from smaller towns.

– In theory, digitalization is simply a good direction, but in practice, many owners of tiny tourism businesses inactive usage the notebook and cash, not from ERP systems," says Jakub Sgt., taxation advisor.

The sergeant points out that without real state support – training, grants, simplifications – KSeF implementation can be an insurmountable barrier for any companies.

A Future Perspective

KSeF strategy is a step towards full digitisation of the taxpayer-state relationship. In the next fewer years it is possible to integrate it with banking systems, payment terminals and online accounting.

As a consequence any transaction can be recorded and analysed in real time. It is simply a immense facilitation for you – but besides a challenge for privacy and economical freedom.

Will tourists get utilized to the fact that all pizza, sleepover and towing car goes to the IRS? Time will tell.